We’re an ever-growing office here at Pic HQ, and we’ve decided we should get someone in who can manage that office as, quite frankly, it’s needed.
Now, when we say ‘office manager’ we don’t mean the big boss – that’s our MD, after all. We need someone super organised who can oversee all the technicalities that running an office entails. In truth, you’ll need to be a jack of all trades and master of some, as the role will cover a few responsibilities.
You’ll effectively be PA to our MD, so screening calls and managing his diary to ensure there aren’t any clashes and generally keeping tabs on where he is/what he’s doing – but in a non-stalkerish way.
It doesn’t just stop with the MD though, as you’ll also pretty much end up being the matriarchal/patriarchal overseer of our office bods and their general needs.
Here’s a brief rundown as to what we see you doing, divided into ‘jack’ and ‘master’:
Happy if you’re a jack at:
Being a receptionist/client host – you’ll be greeting visitors to the office and offering tea/coffee/wine/spirits; a non-too taxing role.
General admin tasks – you’ll organise the necessaries for office birthdays, as well as toilet roll, milk, and all the other office essentials that no one thinks about until they’ve ran out.
Need to be a master of:
Book keeping – you do need to be Xero trained (that’s Xero trained, not zero training). Xero is our accounts software, so it’s essential you’re au fait with its finer details.
PA responsibilities – this is something you do need to display a track record of. If you end up telling the MD he’s needed in St Ives, Cornwall, when it’s actually St Ives, Cambridge…
Ideally, you’d be available for a full time, 5-day a week role, but we’re happy to meet candidates who are looking for a more part-time position (fitting around parenting duties and the like) if you believe you fit the bill.
To outline a few character traits we’re keen to get in:
Polished and professional appearance. As the first person most visitors will see, you’d ideally not be dressed like Compo from Last of the Summer Wine.
Ability to work well in a team. There’ll be plenty of interaction with colleagues so it certainly helps if they like you.
Positive attitude. Whilst we love a bit of self-deprecation, please, no misery guts; we’re an upbeat bunch!
Fun and friendly demeanour *rolls eyes in fun and friendly way*.
Finally, a good sense of humour. Yeah, we’re dead funny. So, you’d better be too...or at least happy to laugh hysterically at our MD’s jokes.
Enquiries / CV’s: